Collecting Participants' Information

Collecting Participants' Information

Audience admission lets you collect names, email addresses and other pieces of information from your participants.

💡 Please note that while this feature is available on all plans, only paid plans can see collected participant information in the Excel export after the presentation is over.

How to Enable Audience Admission

  1. Head to the Settings menu and click on 'Audience admission'.
  2. Check the box labelled 'require participants to enter informtion' - This will show an entry form that participants fill in upon joining your presentation.     
  3. Start by writing the heading to your form, then you can change any of the fields below.

The 3 fields are labelled...

  1. Name

  2. Organisation

  3. Email

You can delete and reorder the fields or make them mandatory to fill in by checking the box on the right.

You can also rename the field instructions to customise a field however you want. While you cannot change the field name in the dropdown box, you can edit the text that the participants see, essentially meaning that you can request any information from your participants.

For example, if you are running a debate for students, you may want to collect students' names, ages and universities before the debate begins:



Seeing Collected Info in the Excel Export

Once participants have entered their info, it will be stored in the Excel file that contains your full presentation report.

Any user not on the free plan can download this Excel file by heading to the Results tab in the editor toolbar and clicking the button labelled 'Request Excel file'.

Download the Excel file and click on the second sheet here, labelled 'Participants'. Here you will see all of your collected participant info.

💡 Please note that if you changed the field instructions to collect different information, such as age or university name, the Export file will still show the three field names as 'Name', 'Organisation' and 'Email'. You can change these names directly on the Excel file to reflect the information you asked your participants for.

    • Related Articles

    • Creating a Poll question on AhaSlides

      A poll slide is a quick and easy way to get live opinions in poll format from your audience. How does a Poll slide Work? In a poll, you ask a question and provide between 2 and 30 answer options. Your audience vote for one or more of the answer ...
    • Asking Participants for their Names

      If you have a quiz and games slide (either a 'Pick Answer', 'Pick Image', 'Type Answer', 'Spinner Wheel', 'Match Pairs' and 'Correct Order' slide type), then AhaSlides will ask the audience to enter their names when you start the presentation. Please ...
    • Embedding AhaSlides to your Website

      Find out how to embed the quiz/poll to your webiste ​ To embed AhaSlides, use this iframe code on your website: <iframe src="""" style=""width: 100%; height:800px""> <p>Your browser does not support iframes.</p> ...
    • How to Use YouTube Slides on AhaSlides

      AhaSlides YouTube Slides let you play YouTube videos on both the presenter and audience screen. Here's how: Choose the Youtube video that you want to play on AhaSlides Copy that YouTube link Paste the link of the Youtube video you want to insert ...
    • How to change font on AhaSlides

      With AhaSlides Pro subscription, you can change font using the branding settings How to change font You can change the typeface for all text on your slides. The change will also take effect on your audience's phone screens. Head to the Settings menu ...