Managing your Team Members
As the Owner of a team on AhaSlides, the Team Members tab allows you to add and remove team members, set team roles, and upgrade the team plan/add more licenses.
A team plan and an individual plan are 2 different types of plans. A team owner can have their own paid plan, while the team is still under a free plan.
The owner can upgrade from an individual plan to a team plan: Purchasing Multiple Licenses for AhaSlides Team Plan Subscription
There are two types of teams:
1. Free Team: The owner or admin can add members to the team. These members will only have access to the Free plan unless they upgrade their individual accounts, or the owner upgrades to a team plan.
2. Team Plan: The owner or admin can add team members separately from the number of paid licenses purchased. Team members can either be licensed or unlicensed.
Licensed members have access to the features included in the team's paid plan, such as Essential or Pro. Unlicensed members remain part of the team but do not use a paid license. They will only have access to Free plan features unless a license is assigned to them later.
All teams can have up to 200,000 members, regardless of the number of purchased licenses. You only need to purchase licenses for members who need access to the team's paid plan features.
To purchase or get more licenses for your team plan, please check out this guide: Purchasing Multiple Licenses for AhaSlides Team Plan Subscription
Creating a Team
If you do not yet have a team, you can click the Add Team Member button in the left-side panel.
A pop-up window will appear. The owner will need to enter a team name and add at least 1 person to be able to create a team. You can choose the role for the team member that you will add (Member or Admin)
After that, you will be redirected to the Team Member dashboard.
At the moment, the team owner has yet to be able to change the team name after team creation. If you would like to update the team name, please contact hi@ahaslides.com using the team owner's email address.
Accessing the Team Members Dashboard
To manage your team members, click your team name in the left-hand panel of the dashboard.
From the Members tab, you can:
- View all current team members
- Check pending invitations
- See each member's role
- See whether each member is licensed or unlicensed
- Assign or revoke licences
- Invite or remove team members
On the right side of the page, you can also view how many licenses are currently being used. If you need more licenses, click the Buy licenses button.
From the Members tab, you can:
- View all current team members
- Check pending invitations
- See each member's role
- See whether each member is licensed or unlicensed
- Assign or revoke licences
- Invite or remove team members
On the right side of the page, you can also view how many licenses are currently being used. If you need more licenses, click the Buy licenses button.
Inviting Team Members
To invite new members to your team, click the Invite button and enter their email addresses. You can invite multiple members at the same time.You can also choose the role that the invited member will have in the team:
1. Member: Members can access the team workspace based on their assigned permissions.
2. Admin: Admins have member privileges and can also help manage team members, roles, and licenses.
Invited members will appear in the Pending tab until they accept the invitation. You can also withdraw a pending invitation from this tab.
Once a member accepts the invitation, they will be added to your team. You can then decide whether to assign them a paid license or keep them as an unlicensed member.
To invite new members to your team, click the blue 'Invite member' button and enter their email addresses (you can invite multiple members at the same time).
Then, in the dropdown box, select the role that the member(s) you're inviting will have in the team...
- Member - Members will have access to view, edit, and present any presentation.
- Admin - Admins possess all member privileges and can additionally invite or remove Admins/Members.
You can keep track of the invitations you have sent out in the 'Invitations' tab. Here you can see what invitations are still pending and can withdraw any pending invitation by clicking the 'X' icon on the right-hand side.
Any members you invite will receive an email and a notification at the top of their AhaSlides dashboard asking them to accept the invitation 👇
Once they accept the invitation, they will be automatically added to your team, and you will be able to see them in the 'Members' tab on the Team Members dashboard.
Changing Team Members' Roles
As the Owner or Admin, you can change a team member's role between Member and Admin.
To do this, go to the Members tab, find the member, open the dropdown menu under Role, and select either Member or Admin.
To do this, go to the Members tab, find the member, open the dropdown menu under Role, and select either Member or Admin.
Managing Team Members' Licenses
As the Licenses are managed separately from team membership. This means a person can be part of your team without using one of your paid licenses.
To assign or revoke a license:
1. Go to the Members tab.
2. Find the member you want to update.
3. Open the dropdown menu under License.
4. Select the relevant paid license to assign it, or select Unlicensed to revoke the license.
Assigning a license will use one of your available team licenses. Revoking a license will return it to your available license count.
You can revoke a license from a member at any time. The member will remain in the team, but they will no longer have access to the paid features included in the team's plan.
If you only need to manage the team and do not need access to paid features yourself, you can also keep your own account unlicensed.
To assign or revoke a license:
1. Go to the Members tab.
2. Find the member you want to update.
3. Open the dropdown menu under License.
4. Select the relevant paid license to assign it, or select Unlicensed to revoke the license.
Assigning a license will use one of your available team licenses. Revoking a license will return it to your available license count.
You can revoke a license from a member at any time. The member will remain in the team, but they will no longer have access to the paid features included in the team's plan.
If you only need to manage the team and do not need access to paid features yourself, you can also keep your own account unlicensed.
Removing Team Members
Removing Team Members in a Team Plan
Removing a team member is different from revoking their license.
If you revoke a member's license, they will stay in the team but lose access to the team's paid plan features.
If you remove a member from the team, they will no longer be part of the team. If that member had a paid license assigned, the license will become available again for another team member.
To remove a member from your team, go to the Members tab, find the member, and click the remove icon on the far right-hand side of their row.
If you revoke a member's license, they will stay in the team but lose access to the team's paid plan features.
If you remove a member from the team, they will no longer be part of the team. If that member had a paid license assigned, the license will become available again for another team member.
To remove a member from your team, go to the Members tab, find the member, and click the remove icon on the far right-hand side of their row.
To remove a member from your team, go to the Members tab find the member, and click the remove icon on the far right-hand side of their row.
Leaving your Team
If the team's owner leaves, the team will be deleted. Deleting your team will disband all its members and remove their access to presentations and folders shared specifically with the team.
The owner and team members can leave the team at any time. Simply navigate to the Team Members dashboard, then click the 'Leave team' icon on the far right-hand side of their name in the member list. When a member leaves, the system will remove their access to presentations and folders shared specifically with the team.